Rocket Run Sheet
Xceda Event
LOGISTICS
Date:
October 29, 2026
Venue:
108 Custom Street West
Viaduct Harbour
Auckland
Arrival time:
6pm
End time:
9.30pm
Guest number:
75
Host / Organiser:
Mia
General information:
Client presentation and networking event, over drinks and canapés.
SET UP
The team are onsite for set up as per the event schedule below.
Event Style:
Cocktail / Standing Reception with Leaners and some low seating
Registration table at entrance
Decorations - see our brochure
Memories:
None
VYC standard decorations, flowers and candles
Entertainment - see our brochure
VYC background music / Spotify playlists
Lighting:
Mid Soft
AV Set Up:
House sound system, VYC large screen (191cm x 109cm), Wireless microphone $129 incl GST, Lectern (no charge)
EVENT SCHEDULE
Pre-Event Set Up
3pm Staff onsite
Doors open
5.45pm
Arrival
6pm
The Main Event
6.15pm Canapés service
7pm Presentation - wireless microphone hire included
Post presentation canapes service continues
The End
Last Call
9pm
9.30pm
Conclusion
5.45pm - 9.45pm (4 hours)
Security Hours:
Post Event
FOOD SELECTION
Food On Arrival
6pm
No Food on Arrival
The Detail
Canapes
x Cheese Platter (10 Guests)
x Antipasto Platter (10 guests)
x Manuka Smoked Salmon Platter (10 Guests)
x Chicken Platter (10 Guests)
x Wellness Platter (10 Guests)
x Oyster Platter
x Grazing Table
Dining
x 3 light canapés per person $23
x 4 light canapes per person $31
Meetings
x Breakfast table
x Morning tea table
x Afternoon tea table
0
Main Food Service
Selection of light canapes Selection of substantial canapes / walk & fork,
Canapes Selections - see menu
50
50
50
30
30
50
50
xMixed Pakora with green chutney
xPotato Pave
xArancini, seasonally changes
xFenugreek Chicken Filo-Ette’s
xChar Siu Pork Belly Skewers
xLamb Kofta Skewers
xBeef Tataki
xButtermilk Fried chicken
xFries in Individual Boats
xFenugreek Chicken Bao buns
xKoren Tofu Bao buns
xPork Schnitzel Sliders
xCrispy Chicken Sliders
xPotato Rosti with Braised Brisket
xBEEF MEATBALLS
xAMERICAN SLIDERS - CHEESEBURGER & FRIES
xAMERICAN SLIDERS - CRISPY CHICKEN & FRIES
xBAKED GNOCCHI
xTANDOORI CHICKEN
xFISH & CHIPS
xCLASSIC ROLL STATION
xGOURMET ROLL STATION
xDessert Platter (Served 10 guests)
Seated dining selections - see menu
Entree
Main Selections
Side Selections
To Finish
Meeting / Off-Site Selections - see menu
Late Event Food
The Detail
xBowl of fries with tomato sauce
xBowl of fries with parmesan and truffle
xFries served in individual boats
xArancini (seasonal flavour changes)
xChicken Croquettes
xCroque Toastie Platter Ham & Cheese (20 Mini Croqs)
xCroque Toastie Platter Cheese & Béchamel (Vegetarian, 20 Mini Croqs)
Custom food order:
Food service:
Canapés service
Dietaries:
Food selection covers all main dietary requirements.
MONEY MATTERS
SUMMARY OF COSTS
$
Venue / Location
Set up fee
Security
Food Selection
Food on arrival
Main food selection
Canapés
Dining
Meeting / off-site
Late event food selection
Custom Food Order
BYO cake fee
Beverage Selection
Drinks on arrival
Momentous drink
BIG Menu order
Drinks package
Decor & Styling
Memories
Decorations
Table setting extras
Entertainment & AV
DJ / Entertainment
Wireless microphone
Extra AV
350
200
0
3540
0
0
0
129
GRAND TOTAL $
4219
$
Min Food & Bev Spend (if any)
3500
Food & Beverage Spend
3540
Balance to met minimum spend
-40
$
Budget
Spend
4219
Invoicing Recipient / PO Number:
​
​​T&C's & Timeline
2 Weeks Prior
We invoice for all fixed costs 2 weeks prior to your event; eg booking and set up fee, security, food selection, microphone hire, any booked decorations, entertainment or DJ's.​
One Week Prior
Payment of fixed invoices is due one week prior to your event. Funds must be received before your event date to pay suppliers who have short payment terms. ​
BAR TABs
Bar TABs need to be paid at the end of your event. We accept Eftpos, Mastercard or Visa. ​
Since Covid, we are unable to accept cash ​
Invoicing is possible by prior arrangement and prior credit card security. Our payment terms are 3 working days after the invoice has been issued. ​
Minimum Spend
If a minimum spend or is not reached the balance is charged as a venue hire fee at the end of your event.
Deposit Any deposit paid to either be refunded the following week or deducted from invoice if invoiced.
All costs include GST
Via email
FLOOR PLAN (If available)
