Rocket Run Sheet
Simplicity Company Event
LOGISTICS
Date:
September 3, 2026
Venue:
108 Custom Street West
Viaduct Harbour
Auckland
Arrival time:
6pm
End time:
11.30pm
Guest number:
250
Host / Organiser:
Julie
General information:
A cocktail party for Simplicity for 250 - 270 Guests.
This run sheet and costing is based on 250 Guests.
Set up with both venues. Ground floor for the DJ and upstairs set up for a more relaxed talk zone.
Layered in Orange theme elements - Aperol Spritz on arrival, Orange branded balloon garland, Spring orange flowers to decorate the food stations.
Assumed start and end times for demonstration.
SET UP
The team are onsite for set up as per the event schedule below.
Event Style:
Cocktail / Standing Reception with Leaners and some low seating
DJ table
Decorations - see our brochure
Memories:
Photo booth set up in the Oar area
2 - hour package with digital and small prints $1,045
3m Orange branded balloon garland on entrance or with the photo booth $505
Orange spring flowers to decorate the food stations $500
Entertainment - see our brochure
3 hour DJ set 6pm - 11pm (5 hour set) $1437.50
Lighting:
Mid Soft, then dark and moody after formalities
AV Set Up:
House sound system, VYC large screen (191cm x 109cm), VYC screen in the front terrace (128cm x 77cm), Black Door screen (165cm x 95cm), Wireless microphone $129 incl GST
EVENT SCHEDULE
Pre-Event Set Up
Staff onsite from 3pm
DJ, photo booth and decorations set up
Doors open
5.45pm
Arrival
100 x Aperol Spritz lining the bar on arrival (Orange theme).
Platters out on arrival set up at food stations(as per floor plan).
Photo booth set up for arrival 6pm - 8pm
6pm
The Main Event
7.30pm Roll Station opens
8pm Leadership speeches followed by DJ
8.15pm DJ starts (3 hour set)
10.30pm Late night fries served
The End
Last Call
11pm
11.30pm
Conclusion
5.45pm - 11.45pm (6 hours)
Security Hours:
Friday 11am Photo booth pack out, and Simplicity to collect the Orange balloon garland to take back to the office (last about 2 weeks).
Post Event
FOOD SELECTION
Food On Arrival
6pm
Canapes: Platters on arrival
The Detail
Canapes
x Cheese Platter (10 Guests)
x Antipasto Platter (10 guests)
x Manuka Smoked Salmon Platter (10 Guests)
x Chicken Platter (10 Guests)
x Wellness Platter (10 Guests)
x Oyster Platter
x Grazing Table
Dining
x 3 light canapés per person $23
x 4 light canapes per person $31
Meetings
x Breakfast table
x Morning tea table
x Afternoon tea table
3540
5
5
4
4
2
0
Main Food Service
Selection of substantial canapes / walk & fork,
Canapes Selections - see menu
0
250
xMixed Pakora with green chutney
xPotato Pave
xArancini, seasonally changes
xFenugreek Chicken Filo-Ette’s
xChar Siu Pork Belly Skewers
xLamb Kofta Skewers
xBeef Tataki
xButtermilk Fried chicken
xFries in Individual Boats
xFenugreek Chicken Bao buns
xKoren Tofu Bao buns
xPork Schnitzel Sliders
xCrispy Chicken Sliders
xPotato Rosti with Braised Brisket
xBEEF MEATBALLS
xAMERICAN SLIDERS - CHEESEBURGER & FRIES
xAMERICAN SLIDERS - CRISPY CHICKEN & FRIES
xBAKED GNOCCHI
xTANDOORI CHICKEN
xFISH & CHIPS
xCLASSIC ROLL STATION
xGOURMET ROLL STATION
xDessert Platter (Served 10 guests)
Seated dining selections - see menu
Entree
Main Selections
Side Selections
To Finish
Meeting / Off-Site Selections - see menu
Late Event Food
The Detail
100
xBowl of fries with tomato sauce
xBowl of fries with parmesan and truffle
xFries served in individual boats
xArancini (seasonal flavour changes)
xChicken Croquettes
xCroque Toastie Platter Ham & Cheese (20 Mini Croqs)
xCroque Toastie Platter Cheese & Béchamel (Vegetarian, 20 Mini Croqs)
Custom food order:
Food service:
Platters and roll station set up as a number of food stations (see floor plan).
Dietaries:
Food selection covers all main dietary requirements.
MONEY MATTERS
SUMMARY OF COSTS
$
Venue / Location
Set up fee
Security
Food Selection
Food on arrival
Main food selection
Canapés
Dining
Meeting / off-site
Late event food selection
Custom Food Order
BYO cake fee
Beverage Selection
Drinks on arrival
Momentous drink
BIG Menu order
Drinks package
Decor & Styling
Memories
Decorations
Table setting extras
Entertainment & AV
DJ / Entertainment
Wireless microphone
Extra AV
350
300
3540
8750
0
0
600
1600
3000
2050
1438
129
GRAND TOTAL $
21757
$
Min Food & Bev Spend (if any)
3500
Food & Beverage Spend
17490
Balance to met minimum spend
-13990
$
Budget
Spend
21757
Invoicing Recipient / PO Number:
​
​​T&C's & Timeline
2 Weeks Prior
We invoice for all fixed costs 2 weeks prior to your event; eg booking and set up fee, security, food selection, microphone hire, any booked decorations, entertainment or DJ's.​
One Week Prior
Payment of fixed invoices is due one week prior to your event. Funds must be received before your event date to pay suppliers who have short payment terms. ​
BAR TABs
Bar TABs need to be paid at the end of your event. We accept Eftpos, Mastercard or Visa. ​
Since Covid, we are unable to accept cash ​
Invoicing is possible by prior arrangement and prior credit card security. Our payment terms are 3 working days after the invoice has been issued. ​
Minimum Spend
If a minimum spend or is not reached the balance is charged as a venue hire fee at the end of your event.
Deposit Any deposit paid to either be refunded the following week or deducted from invoice if invoiced.
All costs include GST
Via email
BEVERAGE SELECTION - See Menu
Drink on arrival:
6pm
Aperol Mini Spritz (Orange) x 100
Bar Set Up:
Bar TAB Reduced Offering
Beverage selection to include:
Tap beer, Bottled beer, Cider, House wines, Wines by the glass (branded), House spirits, Mini Spritz cocktails $16, Non-alcoholic
BYO Trinity Hill Wines - corkage and costing TBC based on volume.
Beverage for a special moment:
None
BAR TAB
TBC with Trinity Hill wines
FLOOR PLAN (If available)
