Rocket Run Sheet
Kingstons Christmas Party
LOGISTICS
Date:
November 28, 2026
Venue:
108 Custom Street West
Viaduct Harbour
Auckland
Arrival time:
3pm
End time:
10.30pm
Guest number:
55
Host / Organiser:
Grant Wallace
General information:
End of year team celebration for Kensingtons.
55 guests with an activity followed by seated dinner.
This Rocket Run sheet makes recommendations and assumptions that can be amended for approval.
SET UP
The team are onsite for set up as per the event schedule below.
Event Style:
Cocktail / Standing Reception with Leaners and some low seating, Dining
No other requirements
Decorations - see our brochure
Memories:
Non currently but should be considered.
VYC Xmas decorations
Entertainment - see our brochure
Spotify playlists or VYC background music
Lighting:
Mid Soft, then dark and moody after formalities
AV Set Up:
House sound system, Wireless microphone $129 incl GST
EVENT SCHEDULE
Pre-Event Set Up
1pm team on site for set up
Doors open
2.45pm
Arrival
Drinks on arrival?
Followed by an activity - Quiz or Casino etc.
3pm
The Main Event
3 - 5pm | Activity on arrival
5 - 6.30pm | Mix and mingle drinks with entree platters
6.30pm | Seated for dinner
6.45pm | Main and sides served. Individually plated based on a seating plan.
7.30pm | Dessert served
8pm - conclusion | Drinks and mingling
The End
Last Call
10pm
10.30pm
Conclusion
5pm - 10.45pm (6 hours)
Security Hours:
Pack out / Lost property staff onsite next afternoon.
Post Event
FOOD SELECTION
Food On Arrival
3pm
Canapes: Platters on arrival
The Detail
Canapes
x Cheese Platter (10 Guests)
x Antipasto Platter (10 guests)
x Manuka Smoked Salmon Platter (10 Guests)
x Chicken Platter (10 Guests)
x Wellness Platter (10 Guests)
x Oyster Platter
x Grazing Table
Dining
x 3 light canapés per person $23
x 4 light canapes per person $31
Meetings
x Breakfast table
x Morning tea table
x Afternoon tea table
1050
2
2
1
1
Main Food Service
3 - course with full dessert
Canapes Selections - see menu
xMixed Pakora with green chutney
xPotato Pave
xArancini, seasonally changes
xFenugreek Chicken Filo-Ette’s
xChar Siu Pork Belly Skewers
xLamb Kofta Skewers
xBeef Tataki
xButtermilk Fried chicken
xFries in Individual Boats
xFenugreek Chicken Bao buns
xKoren Tofu Bao buns
xPork Schnitzel Sliders
xCrispy Chicken Sliders
xPotato Rosti with Braised Brisket
xBEEF MEATBALLS
xAMERICAN SLIDERS - CHEESEBURGER & FRIES
xAMERICAN SLIDERS - CRISPY CHICKEN & FRIES
xBAKED GNOCCHI
xTANDOORI CHICKEN
xFISH & CHIPS
xCLASSIC ROLL STATION
xGOURMET ROLL STATION
xDessert Platter (Served 10 guests)
Seated dining selections - see menu
Entree
Caprese Boards
Main Selections
Herb Crusted Beef Sirloin, Chicken Parmigiana, Miso Glazed Salmon
Side Selections
Boulangère Potatoes, Hot Vegetables
To Finish
VANILLA & PASSIONFRUIT CHEESECAKE, CHOCOLATE TRUFFON WITH MERINGUE
Meeting / Off-Site Selections - see menu
Late Event Food
The Detail
xBowl of fries with tomato sauce
xBowl of fries with parmesan and truffle
xFries served in individual boats
xArancini (seasonal flavour changes)
xChicken Croquettes
xCroque Toastie Platter Ham & Cheese (20 Mini Croqs)
xCroque Toastie Platter Cheese & Béchamel (Vegetarian, 20 Mini Croqs)
Custom food order:
Food service:
Entrees served as platters during the mix and mingle part of the evening.
Followed by table service.
Dietaries:
Food selection covers all main dietary requirements.
MONEY MATTERS
SUMMARY OF COSTS
$
Venue / Location
Set up fee
Security
Food Selection
Food on arrival
Main food selection
Canapés
Dining
Meeting / off-site
Late event food selection
Custom Food Order
BYO cake fee
Beverage Selection
Drinks on arrival
Momentous drink
BIG Menu order
Drinks package
Decor & Styling
Memories
Decorations
Table setting extras
Entertainment & AV
DJ / Entertainment
Wireless microphone
Extra AV
950
275
1050
0
5500
0
0
880
129
GRAND TOTAL $
8834
$
Min Food & Bev Spend (if any)
10000
Food & Beverage Spend
7480
Balance to met minimum spend
2520
$
Budget
Spend
8834
Invoicing Recipient / PO Number:
​
​​T&C's & Timeline
2 Weeks Prior
We invoice for all fixed costs 2 weeks prior to your event; eg booking and set up fee, security, food selection, microphone hire, any booked decorations, entertainment or DJ's.​
One Week Prior
Payment of fixed invoices is due one week prior to your event. Funds must be received before your event date to pay suppliers who have short payment terms. ​
BAR TABs
Bar TABs need to be paid at the end of your event. We accept Eftpos, Mastercard or Visa. ​
Since Covid, we are unable to accept cash ​
Invoicing is possible by prior arrangement and prior credit card security. Our payment terms are 3 working days after the invoice has been issued. ​
Minimum Spend
If a minimum spend or is not reached the balance is charged as a venue hire fee at the end of your event.
Deposit Any deposit paid to either be refunded the following week or deducted from invoice if invoiced.
All costs include GST
Via email
BEVERAGE SELECTION - See Menu
Drink on arrival:
3pm
Special cocktail on arrival?
Bar Set Up:
Bar TAB Reduced Offering
Beverage selection to include:
Tap beer, Bottled beer, Cider, Wines by the glass (branded), Wines sold by the bottle rather than the glass, House spirits
Beverage for a special moment:
None
BAR TAB
TBA
FLOOR PLAN (If available)
