Rocket Run Sheet
Findex Mid Winter Christmas Party
LOGISTICS
Date:
August 7, 2026
Venue:
108 Custom Street West
Viaduct Harbour
Auckland
Arrival time:
5.30pm
End time:
11pm
Guest number:
45
Host / Organiser:
Rhona & Kaajal
General information:
Mid winter staff casino night for the Findex team.
Relaxed casino night with platters and snacks with drinks and some games.
SET UP
The team are onsite for set up as per the event schedule below.
Event Style:
Cocktail / Standing Reception with Leaners and some low seating
No other requirements
Decorations - see our brochure
Memories:
None
VYC standard decorations - flowers and candles
Entertainment - see our brochure
Las Vegas casino to be set up through the venue with leaners incorporated for socialising.
Lighting:
Mid Soft
AV Set Up:
House sound system
EVENT SCHEDULE
Pre-Event Set Up
Team on site from 3pm
Doors open
5.15pm
Arrival
Post work arrival time working assumption 5.30pm
Platters on arrival
5.30pm
The Main Event
Casino games with bar snacks (pretzels and crisps)
Followed by food service
Then drinks mix and mingle to conclusion
The End
Last Call
10.30pm
11pm
Conclusion
5.15pm - 11.15pm (6 hours)
Security Hours:
Post Event
FOOD SELECTION
Food On Arrival
5.30pm
Canapes: Platters on arrival
The Detail
Canapes
x Cheese Platter (10 Guests)
x Antipasto Platter (10 guests)
x Manuka Smoked Salmon Platter (10 Guests)
x Chicken Platter (10 Guests)
x Wellness Platter (10 Guests)
x Oyster Platter
x Grazing Table
Dining
x 3 light canapés per person $23
x 4 light canapes per person $31
Meetings
x Breakfast table
x Morning tea table
x Afternoon tea table
870
2
2
1
Main Food Service
Selection of substantial canapes / walk & fork,
Canapes Selections - see menu
20
20
20
20
20
20
20
5
xMixed Pakora with green chutney
xPotato Pave
xArancini, seasonally changes
xFenugreek Chicken Filo-Ette’s
xChar Siu Pork Belly Skewers
xLamb Kofta Skewers
xBeef Tataki
xButtermilk Fried chicken
xFries in Individual Boats
xFenugreek Chicken Bao buns
xKoren Tofu Bao buns
xPork Schnitzel Sliders
xCrispy Chicken Sliders
xPotato Rosti with Braised Brisket
xBEEF MEATBALLS
xAMERICAN SLIDERS - CHEESEBURGER & FRIES
xAMERICAN SLIDERS - CRISPY CHICKEN & FRIES
xBAKED GNOCCHI
xTANDOORI CHICKEN
xFISH & CHIPS
xCLASSIC ROLL STATION
xGOURMET ROLL STATION
xDessert Platter (Served 10 guests)
Seated dining selections - see menu
Entree
Main Selections
Side Selections
To Finish
Meeting / Off-Site Selections - see menu
Late Event Food
The Detail
xBowl of fries with tomato sauce
xBowl of fries with parmesan and truffle
xFries served in individual boats
xArancini (seasonal flavour changes)
xChicken Croquettes
xCroque Toastie Platter Ham & Cheese (20 Mini Croqs)
xCroque Toastie Platter Cheese & Béchamel (Vegetarian, 20 Mini Croqs)
Custom food order:
Bowls of pretzels for the Casino tables $250
Food service:
Canapés service
Dietaries:
Food selection covers all main dietary requirements.
MONEY MATTERS
SUMMARY OF COSTS
$
Venue / Location
Set up fee
Security
Food Selection
Food on arrival
Main food selection
Canapés
Dining
Meeting / off-site
Late event food selection
Custom Food Order
BYO cake fee
Beverage Selection
Drinks on arrival
Momentous drink
BIG Menu order
Drinks package
Decor & Styling
Memories
Decorations
Table setting extras
Entertainment & AV
DJ / Entertainment
Wireless microphone
Extra AV
350
300
870
1545
0
0
0
250
GRAND TOTAL $
3315
$
Min Food & Bev Spend (if any)
Food & Beverage Spend
2665
Balance to met minimum spend
-2665
$
Budget
6000
Spend
3315
Invoicing Recipient / PO Number:
​
​​T&C's & Timeline
2 Weeks Prior
We invoice for all fixed costs 2 weeks prior to your event; eg booking and set up fee, security, food selection, microphone hire, any booked decorations, entertainment or DJ's.​
One Week Prior
Payment of fixed invoices is due one week prior to your event. Funds must be received before your event date to pay suppliers who have short payment terms. ​
BAR TABs
Bar TABs need to be paid at the end of your event. We accept Eftpos, Mastercard or Visa. ​
Since Covid, we are unable to accept cash ​
Invoicing is possible by prior arrangement and prior credit card security. Our payment terms are 3 working days after the invoice has been issued. ​
Minimum Spend
If a minimum spend or is not reached the balance is charged as a venue hire fee at the end of your event.
Deposit Any deposit paid to either be refunded the following week or deducted from invoice if invoiced.
All costs include GST
Via email
FLOOR PLAN (If available)
