Rocket Run Sheet
ASB TOP GUNS END OF YEAR AWARDS NIGHT
LOGISTICS
Date:
July 30, 2026
Venue:
108 Custom Street West
Viaduct Harbour
Auckland
Arrival time:
5.30pm
End time:
10pm
Guest number:
25
Host / Organiser:
Amelia
General information:
Top Gun awards for one of the ASB teams.
25 guests in either VYC or the Black Door.
SET UP
The team are onsite for set up as per the event schedule below.
Event Style:
Dining
Decorations - see our brochure
Memories:
None
VYC flowers and candles
Entertainment - see our brochure
VYC Background music or spotify playlists
Lighting:
Mid Soft
AV Set Up:
House sound system, VYC screen in the front terrace (128cm x 77cm), Black Door screen (165cm x 95cm)
EVENT SCHEDULE
Pre-Event Set Up
3.30pm Staff onsite
Doors open
5.15pm
Arrival
Entrees Antipasti & Cheese served as welcome arrival drinks
25 x arrival drinks (winter promo no charge) either mini spritz (Berry or Aperol) or Peroni / Prosecco.
5.30pm
The Main Event
Awards timing and main / sides TBC
The End
Last Call
9.30pm
10pm
Conclusion
Optional $50 per hour
Security Hours:
Post Event
FOOD SELECTION
Food On Arrival
5.30pm
Dining: Entrees served as platters on arrival before being seated for dining
The Detail
Canapes
x Cheese Platter (10 Guests)
x Antipasto Platter (10 guests)
x Manuka Smoked Salmon Platter (10 Guests)
x Chicken Platter (10 Guests)
x Wellness Platter (10 Guests)
x Oyster Platter
x Grazing Table
Dining
x 3 light canapés per person $23
x 4 light canapes per person $31
Meetings
x Breakfast table
x Morning tea table
x Afternoon tea table
350
1
0
0
1
Main Food Service
Selection of substantial canapes / walk & fork,
Canapes Selections - see menu
20
20
20
20
20
20
20
0
xMixed Pakora with green chutney
xPotato Pave
xArancini, seasonally changes
xFenugreek Chicken Filo-Ette’s
xChar Siu Pork Belly Skewers
xLamb Kofta Skewers
xBeef Tataki
xButtermilk Fried chicken
xFries in Individual Boats
xFenugreek Chicken Bao buns
xKoren Tofu Bao buns
xPork Schnitzel Sliders
xCrispy Chicken Sliders
xPotato Rosti with Braised Brisket
xBEEF MEATBALLS
xAMERICAN SLIDERS - CHEESEBURGER & FRIES
xAMERICAN SLIDERS - CRISPY CHICKEN & FRIES
xBAKED GNOCCHI
xTANDOORI CHICKEN
xFISH & CHIPS
xCLASSIC ROLL STATION
xGOURMET ROLL STATION
xDessert Platter (Served 10 guests)
Seated dining selections - see menu
Entree
Main Selections
Side Selections
To Finish
Meeting / Off-Site Selections - see menu
Late Event Food
The Detail
5
xBowl of fries with tomato sauce
xBowl of fries with parmesan and truffle
xFries served in individual boats
xArancini (seasonal flavour changes)
xChicken Croquettes
xCroque Toastie Platter Ham & Cheese (20 Mini Croqs)
xCroque Toastie Platter Cheese & Béchamel (Vegetarian, 20 Mini Croqs)
Custom food order:
Food service:
Entree served as arrival platters
Dietaries:
Food selection covers all main dietary requirements.
MONEY MATTERS
SUMMARY OF COSTS
$
Venue / Location
Set up fee
Security
Food Selection
Food on arrival
Main food selection
Canapés
Dining
Meeting / off-site
Late event food selection
Custom Food Order
BYO cake fee
Beverage Selection
Drinks on arrival
Momentous drink
BIG Menu order
Drinks package
Decor & Styling
Memories
Decorations
Table setting extras
Entertainment & AV
DJ / Entertainment
Wireless microphone
Extra AV
350
350
1550
0
0
75
0
1185
GRAND TOTAL $
3500
$
Min Food & Bev Spend (if any)
2000
Food & Beverage Spend
3150
Balance to met minimum spend
-1150
$
Budget
3500
Spend
3500
Invoicing Recipient / PO Number:
​
​​T&C's & Timeline
2 Weeks Prior
We invoice for all fixed costs 2 weeks prior to your event; eg booking and set up fee, security, food selection, microphone hire, any booked decorations, entertainment or DJ's.​
One Week Prior
Payment of fixed invoices is due one week prior to your event. Funds must be received before your event date to pay suppliers who have short payment terms. ​
BAR TABs
Bar TABs need to be paid at the end of your event. We accept Eftpos, Mastercard or Visa. ​
Since Covid, we are unable to accept cash ​
Invoicing is possible by prior arrangement and prior credit card security. Our payment terms are 3 working days after the invoice has been issued. ​
Minimum Spend
If a minimum spend or is not reached the balance is charged as a venue hire fee at the end of your event.
Deposit Any deposit paid to either be refunded the following week or deducted from invoice if invoiced.
All costs include GST
Via email
BEVERAGE SELECTION - See Menu
Drink on arrival:
5.30pm
Spritz on arrival (winter promo no charge)
Bar Set Up:
Bar TAB Reduced Offering
Beverage selection to include:
Tap beer, Bottled beer, Cider, House wines, Non-alcoholic
mini spritz for free arrival - confirming
Heineken - confirming volume
Beverage for a special moment:
N/A
BAR TAB
1185
FLOOR PLAN (If available)
